The Invoice Page lists all the details regarding an invoice, like the Tenant details, the Unit details, etc. It also contains a list of all invoice items such as Rent, or miscellaneous charges, etc. On this page, you can record payments that have been made to an invoice. Along with that, you can see the total due, paid and balance due amounts. Finally, you can record the entire invoice to convert it into a payment receipt.
Add an Invoice item
You can add additional charges that were incurred during the period of the lease to an invoice. To do so, click on the “Add Invoice Item” button in the “Items” section of the page. This will show a card labelled Invoice Item. Here you will be asked to enter the item description and the amount that was incurred. Once done, you may click on the “Add” button to add it to the list of items. This will collapse the card and add a new card to the items list
Recording a Payment
In Track Rents, you can record partial payments that have been made by the Tenant. To record a Payment, click on the “Record Payment” button under the “Payments” section this will take you to the payment recording page where you should be able to see the Balance Due and a prompt for adding payment. To record the payment, enter a suitable description and an amount. Once done, click on “Record”. This will take you back to the Invoice page and your payment should now be visible as a card under the payment section.
Recording an Invoice
If the tenant has paid the amount in the invoice successfully, then you may want to convert the invoice into a Receipt and record the Payment. To do so, click on the “Record Payment” button at the bottom of the page. This will take you back to the Outstanding Invoices Page where the Invoice will no longer be visible. However, a new receipt should have appeared on the Receipts Page, you may download or share the Receipt with your tenants to notify the successful completion of payment.
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